A reminder for board meetings is a vital method to ensure that participants are well-informed and ready for a planned event. It typically contains essential details like the title of the meeting, date time, and location (or virtual platform) along with pertinent agenda items. It can also serve as a gentle reminder to attendees to read their agendas and organize their schedules. Utilizing effective tools and templates, a well-crafted meeting reminder can be sent out frequently to ensure accountability for participants and highlight the importance of scheduled meetings.
Take into consideration the following when designing an effective and compelling reminder for your meeting:
Use a friendly tone when you are requesting a response or confirming attendance. Be sure to use lucid email copy with all relevant details. Include the meeting link or platform details in your email to decrease the chance of miscommunication.
It is recommended to send reminders at strategic intervals, for example, one week prior to the meeting, followed by a second reminder one day prior to the meeting, and then a final reminder on the day of the event. This will reduce the time needed to prepare for meetings, and increase the probability of having a positive outcome.