The minutes of the board meeting are the official record of the proceedings at a board meeting. They are a legal record of the discussions and decisions taken, they boost trust among stakeholders and encourage corporate governance goals and ESG, and they help to hold directors accountable.
The most important thing in minutes of board meetings is the accuracy of notes. Even when opinions are made in the minutes, they must be objective. To protect the board against legal liability, it is vital to keep the minutes as neutral as is possible.
While you should always aim to maintain consistency in the format and http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ language from meeting to however, it’s also a great idea to make use of a pre-approved minutes for board meetings template to cut down on time. This will help you ensure all necessary details, such as who called the meeting, whether a quorum was present, the motions that were voted on, the manner in which they were voted upon or voted on, any points of procedural or appeals, as well the time at which the board met and when it adjourned, are included.
Be sure to include any additional documents that were included during the board meeting, like presentations and reports. These can be added to the minutes of the board as an appendix or listed in a table of contents at the end of the document according to how the board wants to organize their board materials.