Virtual document safe storage is the process of changing physical files into electronic documents for sharing, storing and accessing. It can reduce the storage space needed to store physical documents as well as increase security by locking specific sections of a file to specific users.
Online storage systems are particularly beneficial for companies that handle massive amounts of paper. Paper documents can be difficult to keep track of and safeguard without extensive security systems and a lot of admin-intensive checkout procedures, and are often more prone to being stolen or destroyed in a disaster like an fire. Electronic files, on the contrary on the other hand, are simpler to monitor, less likely to be stolen, and are far more resistant to damage.
Egnyte Governance Guide
A virtual document is an Documentum object that is composed of component files. Component files could be in different file formats. The virtual document author specifies the logical order of the components. This arrangement can differ from the logical arrangement of the files in a folder-based grouping that is similar to a conventional file-folder structure. If the logical arrangement of components changes, then the entire virtual document should be re-ordered to reflect these changes.
Although all businesses can benefit from implementing an online document storage system. However, paper-based businesses like law firms and accounting companies could see significant improvements in their productivity after using one. A secure online document system will safeguard your data and help ensure that your workflows run smoothly with the right controls.
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